Administrative Assistant

Create Your Experience of a Lifetime!

Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons

• MORE employee discounts on lodging, food, gear, and mountain shuttles

• 401(k) Retirement Plan

• Employee Assistance Program

• Excellent training and professional development

• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)

• Free ski passes for dependents

• Critical Illness and Accident plans

Job Specifications:

• Housing: May Be Available

• Outlet:? Crested Butte Mountain Resort

• Expected Pay Range: $20.00 - $24.49 / hour

• Shift & Schedule Availability:? Full Time

• Skill Level: Entry to Intermediate

Job Responsibilities:

• Communicating effectively with homeowners, guests, employees and managers in a positive, productive and efficient manner.

• Establishing expert knowledge of Vail Resort's Coupa procurement and IQtrac work order systems.

• Reaching out to third party vendors to establish relationships and setting them up in Vail Resort's procurement system.

• Running monthly stakeholder (HOA, Owner, and Rental Program) invoicing and working alongside our finance team to investigate discrepancies.

• Working with Managers to audit labor and expenses monthly to ensure budgets are not exceeded.

• Checking email regularly throughout the day to ensure prompt attention to immediate issues.

• Providing strong team support by assisting Community Association Managers with meeting packet organization, HOA website updates, change forms, email blasts, and any other administrative assistance.

• Active member of the LLT (Lodging Leadership Team) and RLT (Resort Leadership Team) by attending bi-weekly meetings.

• Stimulating professional development through on-going training classes and cross training opportunities.

• Other administrative duties as assigned.

?????????????? Job Requirements:

• High school diploma required, college degree preferred.

• Minimum 1 year of administrative experience preferred, but not required.

• Proficient knowledge in Microsoft Word, Microsoft Excel and Acrobat Pro.

• Strong English written and verbal communication skills. Ability to effectively present information to owners, guests, managers and other employees of the organization.

• Attention to detail, multitask oriented, professional mannerism, self-motivated, proactive, highly organized.

The expected pay range is $20.00 - $24.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 501181

Reference Date: 04/09/2024

Job Code Function: Administrative