Administrative Assistant

Description

Our Culver City client is looking for an Administrative Assistant to join their team.

Key Responsibilities

• Provide administrative assistance to manager and key team members, including tasks such as reconciling financial statements and assisting with high-level executive meetings logistics and meeting materials.

• Act as the first point of contact for visitors, offering greetings and guidance as necessary, and managing incoming calls to the organization.

• Oversee the reception area to ensure smooth communication flow and uphold a professional image, call volume is very light.

• Handle mail processing and general office tasks such as scanning, copying, and filing.

• Manage inventory and ordering of office supplies, as well as shipment needs.

• Collaborate with various departments for office equipment maintenance and facility repairs.

• Organize staff lunches and maintain employee snack and food supplies.

• Provide support in managing company accounts and databases.

• Maintain confidentiality and demonstrate strong customer service skills in all interactions.

Qualifications

• Previous experience in administrative roles is required. We are looking for someone who wants to be a career assistant.

• Proficiency in travel research and making travel arrangements.

• Proficiency in various software and technology platforms, including Microsoft Office Suite, Adobe,* MUST have experience with Concur, SharePoint experience preferred, and other cloud-based systems.

• Excellent organizational skills with the ability to prioritize tasks effectively.

• Strong interpersonal and communication skills, with the ability to interact with individuals at all levels.

• Demonstrated discretion in handling confidential information.

• Prior working experience in an academic leadership environment or corporate environment is advantageous.

Requirements

• At least 7 years of Administrative Assistant experience preferred

  • Candidate must have substantial computer experience including word processing, spreadsheets and presentation software, as well as databases and customer database systems

• Excellent verbal and written communication skills

• Receptionist Duties experience desired

• Office supply and equipment ordering experience required

• Deep understanding of Concur

• Adeptness in SharePoint

• Foundational knowledge in Mac Computers

• Salesforce Administration experience highly desired

• Familiarity with using the internet for research tasks

If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! This position will be staffed by the end of the week. Apply today!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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