Facilities Coordinator

Facilities Coordinator

TEKsystems is seeking a Facilities Coordinator for a large Fortune 100 Multi-National Technology Company. If you are a motivated professional looking to help others while immediately impacting operational excellence with hands-on experience, we would love to hear from you.

Position Summary & Primary Functions:

• Work with facilities service vendors: Coffee Machines, Plant Installation, backend collaboration with other vendors

• Quarterly document pick up/shredding

• Provide facilities services to ensure proper building maintenance, procurement of supplies, daily inspection of site(s), and validation of work orders.

• Shipping and receiving of mail

• Act as a liaison with building maintenance, including regular communication.

• Collaborate with key internal and external business partners, including necessary vendors and corporate HR, IS&T, EHS, and Security.

• Oversee budgets, create spreadsheets/trackers (including Purchase Orders), and generate weekly activity and status reports.

• Arrange and maintain conference rooms, including calendar scheduling.

• Assist with providing equipment removal passes and visitor badges as needed.

• Perform other support duties required by the department or office.

Job Responsibilities

• Maintain the professional appearance of common areas and conference rooms.

• Greet and assist all visitors, maintaining the company visitor sign-in book. Coordinate visitor transportation and travel if needed.

• Order, maintain, and track inventory for break rooms and office supplies. Keep break rooms and conference rooms looking professional.

• Handle user errors/questions; day-to-day tasks can vary based on volume of requests.

• Assist with transitions and office moves.

• Manage vendor relationships, coordinating service requests with property management and external vendors.

• Use employee information applications to access employee details and conference room schedules.

• Serve as the after-hours contact for property management.

• Ensure overall office safety and security.

Client Expectations

• Embrace a task-oriented role; some days may seem slow. Continuously seek areas to contribute and take on tasks that promote personal growth.

• Navigate ambiguous environments with little to no set processes, demonstrating initiative and becoming a subject matter expert.

• Prioritize relationship building, leveraging team connections for knowledge transfer and collaboration.

• Not only understand your role but proactively identify areas for increased efficiency.

• Share feedback and process improvement recommendations.

• Seek answers when information isn't readily available, reaching out to team members as needed.

• The greatest opportunity for growth lies in partnering with your manager on internal processes, understanding workflows, and advocating for improvements.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.