State of Minnesota • Rosemount, MN 55068
Job #2694364982
Working Title: Office & Administrative Specialist Intermediate - Procurement Assistant
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State
Job ID : 76608
Location : Rosemount
Telework Eligible : To be discussed at time of hire
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 05/13/2024
Closing Date : 05/28/2024
Hiring Agency/Seniority Unit : MN St Colleges & Universities / Dakota County TC-AFSCME
Division/Unit : MnSCU Dakota County TC / MnSCU Dakota Cty TC Classified
Appointment Type : Unlimited, Full-time
Work Shift/Work Hours : Day Shift; 8:00am - 4:30pm
Days of Work : Monday - Friday
Travel Required : Travel may be required between Dakota County Technical College and Inver Hills Community College
Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Academic Affairs
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (~~~/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position exists to assist in the administration of Dakota County Technical College's (DCTC) and Inver Hills Community College's (IHCC) procurement programs to include preparing and managing purchase orders (PO's) for goods and services in Workday. This position will also create professional/technical and service contracts in Marketplace.
Create professional/technical and service contracts in contract module of Marketplace.
Review, analyze, and finalize purchase requisitions and purchase orders in Workday.
Assist Academic Affairs staff at both colleges in department functionality and oversight.
Perform other duties as assigned to create and maintain a culture of collaboration in the department and maintain the reputation of the organization as a viable business partner.
Minimum Qualifications
Customer service practices and principles sufficient to identify each customer's needs, meet quality standards for services, that result in customer satisfaction.
Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs.
Database management sufficient to (1) develop and accurately enter information into a database and produce queries and reports for system use (2) develop and maintain databases and calendars for staff
Customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
Perform administrative support work for a work unit's expense and budget administration. Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
Type and keyboard a variety of documents accurately.
Explain laws, regulations, standards, policies, and procedures to customers.
Preferred Qualifications
Knowledge of State and Minnesota State purchasing statutes and guidelines.
Demonstrated e-procurement software experience.
Knowledge of US and inter-campus mail regulations.
Knowledge of contract development and deployment.
Knowledge of the Data Privacy Act, FERPA, and other Federal laws applicable to higher education.
Advanced administrative and clerical skills; exercise ability to set and adjust priorities and work independently; work well under pressure; manage frequent interruptions.
Physical Requirements
Maintain a stationary position for a prolonged period of the day.
Use a keyboard for extended periods of time which may include repetitive motion.
Additional Requirements
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at ~~~ or email ~~~ . Please indicate what assistance is needed.
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