Project Coordinator

Overview

Kimley-Horn is looking for a Project Coordinator to join our Reston, Virginia (VA) office! This is an in-person position.

Responsibilities

This position has multiple responsibilities including project-based work and administrative duties including but not limited to:

• Tracking of all tasks and client deliverable documents.

• Create, maintain, and track project schedules.

• Facilitating client communications (proposals, letters, contracts, transmittals, etc.).

• Interface with clients regarding project expectations as it relates to schedule and permitting process.

• Compiling and assembling reports; coordinating large production jobs, printing and binding.

• Preparing weekly trackers or job status communications for clients.

• Project production: Create, proofread, edit, format and finalize project-related documents.

• Track production needs and shift coordination.

• Monitor schedules and budgets.

• Provide updates on program status and milestones.

• Track projects, plans and reports through review process and keep the project managers and clients updated on status.

• Handle permitting and entitlements for projects.

• Develop and maintain relationships with key agency contacts for processing projects through permits.

• Assisting project managers with client billing and performing invoice reviews.

• Creating and tracking purchase orders to subcontractors. Processing vendor and sub consultant invoices.

• Accepting incoming Purchase Orders and setting up electronic job folders, online trackers and inputting into internal accounting systems.

• Coordinate, print and assemble project submittals to various jurisdictional agencies, Cities, utilities, etc.

• Assisting project managers with contract processes, contract administration, subconsultant IPO's and request insurance certificates.

• Database Management.

• Other duties as assigned.

Qualifications

• High School Diploma or equivalent.

• Valid driver's license.

• 3 or more years of relevant project coordination experience preferred.

• Minimum of 3 years of experience in a professional office environment.

• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.

• Proficient in Adobe Professional.

• Highly organized and detail-oriented.

• Critical thinking and problem solving skills.

• Excellent verbal and written communication skills.

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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 1 month ago (3/21/2024 11:47 AM)

ID 2024-12478

Education High School Diploma/GED

Discipline/Focus Development Services