• Administrative Assistant

    Confidential Roselle, NJ 07203

    Job #2406803322

  • Administrative Assistant

    HVACR service contractor seeking administrative assistant to perform duties as assigned by the service manager, account manager, president or vice president. Applicant must be able to work in a fast paced department and be able to prioritize order requests. Applicant must also posses a strong proficiency for computers, including a sound working knowledge of Microsoft word.

    Administrative Assistant Job Responsibilities:

    • Provides administrative support to ensure efficient operation of office.
    • Answers phone calls, schedules meetings and supports visitors.
    • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
    • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
    • understand ticket systems,invoicing service calls,dispatching duties,and phone support
    • Exhibits polite and professional communication via phone, e-mail, and mail.
    • Supports team by performing tasks related to organization and strong communication.
    • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
    • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
    • Receiving and inspecting of parts and processing information through in house system.
    • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
    • Contributes to team effort by accomplishing related results as needed.

    Compensation and work hours:
    Hours: 9 am to 5pm
    salary: $50,000- $55,000 annually
    Health benefits
    PTO

    Administrative Assistant Skills and Qualifications:

    • Reporting Skills
    • Administrative Writing Skills
    • Microsoft Office Skills
    • Managing Processes
    • Organization
    • Analyzing Information
    • Professionalism
    • Problem Solving
    • Supply Management
    • Inventory Control
    • Verbal Communication

    Education and Experience Requirements

    • High school diploma or equivalent education required
    • 3 years of administrative assistant experience
    • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
    • Valid driver’s license and current automobile insurance

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