Administrative Assistant

Administrative Assistant

HVACR service contractor seeking administrative assistant to perform duties as assigned by the service manager, account manager, president or vice president. Applicant must be able to work in a fast paced department and be able to prioritize order requests. Applicant must also posses a strong proficiency for computers, including a sound working knowledge of Microsoft word.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• understand ticket systems,invoicing service calls,dispatching duties,and phone support
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Receiving and inspecting of parts and processing information through in house system.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Compensation and work hours:
Hours: 9 am to 5pm
salary: $50,000- $55,000 annually
Health benefits
PTO

Administrative Assistant Skills and Qualifications:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Analyzing Information
• Professionalism
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Valid driver’s license and current automobile insurance