Bookkeeper/Office Manager

Description

To apply to this hybrid role, please send your resume to John Sadofsky at ~~~

The two biggest things on people's minds right now: 'When is it okay for me to start making everything pumpkin spice flavored?' and 'Where can I find a fresh start?'. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly.

Job Description

The role is an important component to several departments, including finance and accounting, as well as direct administrative support to the Managing Directors. This position will report to the Head of Finance and Accounting.

Job Responsibilities and Functions

• Generate daily ACH batch files for upload to our banks

• Deposits of checks through the check readers for our banks

• Record receipts and ensure matching between bank statement, cash subledger and general ledger

• Set up wires and ACH payments on bank websites for contract fundings and general payables

• Record these transactions correctly in the cash subledger and the general ledger

• Daily review and reconciliation of bank balance and cash subledger balance for US and Canada

• Monthly reconciliation of bank, cash subledger and general ledger balances for US and Canada

• Responsible for all office duties, including ordering supplies, ensuring all office space maintenance/repair issues are dealt with on a timely basis, administering all communications to necessary parties (mail, courier, fax, telephone, cell phones)

• Authorized person on cell service Business plan account

• Administer centralized office services (FedEx, office supplies, etc)

• A wide range of duties related to travel arrangements and coordination for our bi-annual meeting in Germany and for visitors from Germany who are either attending conferences, trade fairs or visiting the Chicago office

• Primary phone contact for Chicago office, receiving and screening all in-coming phone calls

• Orientation and induction for on-boarding new employees as well as off-boarding of departing employees

• Management of the vacation schedules/spreadsheet for tracking purposes to include forwarding information to HR third party resource. Communication with employees about vacation day status and request form management. Manage annual holiday schedule

• Administrator to the corporate expense reporting tool, Certify

Requirements

Qualifications

• Accounting degree a plus

• Experience as bookkeeper

• Proficient in MS Office suite of products (e.g. Word, Excel, Powerpoint, Outlook)

• General understanding of banking and accounting terminology

To apply to this hybrid role, please send your resume to John Sadofsky at ~~~

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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